Fall 2010 Move-in Instructions and FAQ
Please read the following instructions carefully, as this contains important information to help ensure a smooth move-in process.
You are assigned a move-in date and time that is based on traffic flow and staff availability.
Beat the traffic! You can choose to move-in as early as Saturday, September 11.
Three important things to remember in order to check-in:
- Print & bring your Qwik-Pass with you! You will need this to get access to the 20-minute loading area in front of Building 2 of The Village and to check-in and get your keys.
- Make sure to bring a Photo ID with you to check-in.
- Bring only a minimal amount of personal items. You can always send packages of other items to your mailing address later.
Should your move-in date/time conflict with the observance of a religious holiday, you can contact Cindy Andrade, Leasing Supervisor, at The Village Residential Services office at 858.534.9380 or firstname.lastname@example.org to request an accommodation.
For the following steps, please refer to the map.
- When you arrive at UC San Diego, be sure to enter from North Torrey Pines Road and turn onto North Point Drive (east). You will be directed to continue on North Point Drive to the staging area at Spanos Loop until a 20-minute parking stall becomes available. Your Qwik-Pass will help ensure your spot in the 20-minute parking stall rotation.
- You will then be directed back onto North Point Drive (west) and turn onto Scholar’s Drive (south). The Village is on the immediate right hand side (On Saturday, September 18, Scholar’s Drive will be one-way traffic going south).
- Pay close attention to the staff members in the neon vests who will direct you to a 20-minute parking stall along the sidewalks. Please note: these stalls are for unloading only. Please park diagonally.
- Park your vehicle and have any family members/friends begin to unload your belongings. Carts will be available to help ease your move.
- Proceed to the Check-In Station in the Building 2 conference rooms. Follow the directional signage.
- Present your Qwik-Pass and a Photo ID to receive your bedroom key and apartment keycard. Please Note: only Village residents can go through the Check-In process.
- After you check-in, you can begin moving your items into your apartment and bedroom.
- Temporary Parking is available at both Pangea and Hopkins Parking Structures (see map).
- YOU MUST CHECK IN! No one can check in on your behalf. Please remember, you must check in no later than Tuesday, September 21 @ 2:00 pm. You will be considered a "No Show" and your contract will be terminated by 4:00 pm on Tuesday, September 21 if you have not checked in. Please contact The Village Office if you need to make a late arrival arrangement.
When can I move-in?
You will be assigned a Move-in Date and Time, which you can view on your Room Assignment page starting Wednesday, August 25.
Beat the rush! You can move-in as early as Saturday, September 11.
To change your Move-in Date & Time, go to your Room Assignment page starting Wednesday, August 25th. The last day to make any changes is Tuesday, September 7th.
What should I bring?
Here are some things to bring to get your apartment and room started:
- Bedding: pillows, sheets, towels. Bed Sizes: Double Rooms – Extra Long Twin; Single Rooms – Full
- Kitchen: Dishes, silverware, pots & pans, and any other appliances you and/or your apartment-mates may want (i.e., blender, coffee maker, toaster, etc.). A microwave is supplied with the apartment.
- Bathroom: toilet paper, hand soap, personal toiletries.
- Miscellaneous: non-halogen desk lamp, cell phone, alarm clock, television (cable hook-up in living room only), fan, computer, printer, surge protectors.
You should begin contacting your apartment-mates to coordinate who will bring what items to avoid multiple or unnecessary items. Please wait to bring any additional furniture pieces (bookshelves, storage bins, etc.) until you have seen the space and been able to measure the proper dimensions for space.
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I don’t have my Student ID yet. What do I do?
Make sure to bring a valid Photo ID with you in order to check in. If you already attended your college orientation in the beginning of summer, we may have your Student ID when you check in. If not, you will be given a temporary keycard to get into your apartment.
To get your ID Card, please go to the Student Services Center on the 3rd Floor to the Campus Card Office. Stop by the Check-in Station on Sunday, September 19 to get your ID Card encoded for your apartment.
Do I need to carry my Student ID?
YES! Your ID Card is your main access to your apartment door, Dining Dollars, Triton Cash, RIMAC and all UCSD gyms and Libraries, as well as many other places on campus.
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How does the Dining Plan work?
All Housing contracts at The Village include the Dining Plan. For the 2010-2011 academic year, the Apartment Minimum Dining Plan is $2220, which equates to approximately $8.31/day. Dining Dollars are linked to your ID Card and each purchase is automatically deducted from your account balance – like a bank debit card.
Can I change or cancel my Dining Plan?
UC San Diego’s Housing and Dining Plan is a comprehensive room and board program. The Dining Plan cannot be dropped, refunded, or transferred to Triton Cash. You do have the “Buy Up” option to receive more Dining Dollars. You will have the option to change this on your Room Assignment page.
Where can I use my Dining Dollars?
You may use your Dining Dollars at any of the Dining Services restaurants and Place and Market locations across campus. PMs are like convenience stores, only better: they're a "place" to hang out and a "market" to purchase anything you need, including locally grown produce, organics, vegan items, frozen meats and poultry, and more.
What is Triton Cash and where can I use it?
Triton Cash acts like a university debit card and is connected to your ID Card. You and/or your parents can add money to your Triton Cash account online, over the phone, or at the Triton Cash Office. Triton Cash is accepted at over 60 locations on and off campus, including the UCSD Bookstore, Price Center restaurants, any Dining Services restaurants and Place and Markets.
The Village laundry rooms in Buildings 1 and 3 only accept Triton Cash for payment.
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What is my mailing address?
Your personal mailing address with your Mailbox # can be found on your Room Assignment page. Here is how all mail items, including packages, should be addressed:
Legal Name (used in your Housing contract)
##### (your mailbox #)
9450 Gilman Drive
La Jolla, CA 92092
How do I receive mail and packages?
Letters and USPS mail sent to students will be sorted in your mailbox, which is shared with your entire apartment. Mailbox combinations will be given out after the apartment returns their Move-in & Move-out Inspection Form to the Village Office.
The Village accepts all major package carriers, including USPS, UPS, FedEx, DHL, Airborne Express, California Overnight, as well as local florists and gift packages. All packages and special deliveries are delivered directly to The Village Residential Services Office. You will receive an email notification from The Village to your UCSD email address when we have received and processed the package. The email will indicate when and where to pick up your package. If you need to send anything back home, you can make arrangements using UPS at the Village Mailroom. See the Village Residential Services Office for details.
Outgoing letters can be mailed from The Village Mailroom, the Post Office located at the Price Center extension (next to Burger King), and at mailboxes throughout campus (check individual boxes for pick up times). Effective Fall 2010, The Village Mailroom will sell boxes, stamps, envelopes, and packing materials. We will also offer UPS shipping services and copy/fax services at a nominal charge! These services are payable through Triton Cash.
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