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HOURS
Service Hours of Operation are Monday–Sunday, 7am to 6pm.
Catering Sales is available Monday–Friday, 8am to 4:30pm.
We are closed University Holidays. Please contact Catering Sales for special events outside our normal hours of operation.
EXTENDED HOURS
Catering services beginning before 7am or after 6pm will incur a $20.00 flat fee.
FACILITY RESERVATIONS
The first step in planning your event is to select and reserve space. Reservations may be made by contacting each location directly. Conference rooms at UCSD can be found here.
CATERING RESERVATIONS
You may place your order by filling out an online request form http://hds.ucsd.edu/catering or calling us at (858) 534-3688. We will work with you to create a menu from our extensive selections or design a unique menu customized for your event.
We will process your order and email you a contract for your review. A signed contract including all changes must be received prior to your event.
TABLES AND CHAIRS
Please clarify table and chair requirements with the facility when reserving your space. UC San Diego Catering does not supply tables and chairs. You can make arrangements with UCSD Facilities Management at http://pps.ucsd.edu/forms/events.html. UC San Diego Catering can assist with the rentals of canopies, umbrellas, tents, stages and lighting.
LINENS AND TABLEWARE
UC San Diego Catering includes linens for food and beverage buffet tables. Food and beverage service includes high quality paper and black plastic ware. Linens, napkins and skirting for guest tables, registration tables, etc. are available at an additional cost. China, glassware, and flatware are available for $3.50 per person. Please consult with your sales professional.
BUFFET DÉCOR
UC San Diego Catering can provide buffet décor including floral arrangements and theme party decorations for an additional fee. Please ask your sales professional for details. All décor items are the property of UC San Diego Catering, unless otherwise specified. Items not returned after your event will result in additional charges on the final bill.
ALCOHOLIC BEVERAGES
UC San Diego Catering is not licensed to purchase, distribute, or sell alcohol.
We can accommodate clients in the following manner:
• UC San Diego Catering can provide a or licensed bartender or server for internal (recharge) clients who serve wine and beer only (no spirits) to parties with 50 or less guests, when the client purchases, stores and delivers their own beverage. Wine and beer must be delivered to the licensed bartender at the event location one hour prior to the event start time. Client must remove all alcoholic beverages at the conclusion of the event.
• UC San Diego Catering clients wishing to serve beer, wine, and spirits to parties with 51 or more guests must contract directly with a third party licensed beverage vendor for purchase, storage, and delivery of alcohol. The client must make all payments for alcohol and alcohol service directly to the licensed vendor. Client must remove all alcoholic beverages at the conclusion of the event.
• UC San Diego Catering is happy to direct clients to a beverage service that suits their special event needs. Your sales manager can recommend several high-quality local vendors, including:
Barworks 858-566-6077
Event Beverage Solutions 619-232-4327
Best Beverage Catering 858-274-1437
Please be aware, it is the responsibility of the event host to obtain all necessary UC San Diego alcohol permits, UC San Diego required signatures and approvals prior to the event.
Important: If you plan to serve beer, wine, or spirits at your event, you must submit a “Use of Alcohol” form to campus police (at least 3-4 weeks prior to event) for approval. http://adminrecords.ucsd.edu/ppm/docs/510-1.13exa.pdf
In accordance with PPM #510-1, alcohol cannot be recharged. Refer to: http://blink.ucsd.edu/Blink/External/Topics/Policy/0,1162,16689,00.html
BAR SERVICE AND SET UP
Full Bar Service set up is available for $3.50 per person and includes plastic cups, filled ice buckets, beverage napkins and wine bottle openers and the following mixers; Tonic Water, Club Soda, Sweet & Dry Vermouth, Rose's Lime, Cranberry, Orange, and Grapefruit Juices. Bar condiments include cherries, lemons, limes, olives.
Hosted Beer & Wine Set Up is available for $2.00 per person and includes plastic cups, filled ice buckets, beverage napkins, wine bottle openers and lemons and limes.
Glassware is available for bar service at $2.50 per person.
TRASH AND RECYCLING
It is the responsibility of each client to arrange for trash and recycling. Please contact Facilities Management for services at (858) 534-2930 or email your request to wsc@ucsd.edu.
EVENT STAFF
All Food and Beverage pricing includes delivery and set up and breakdown.
Event Staff is available for an additional charge.
Server / Bartender / Chef / Captain / Event Coordinator costs begin at $28.00 per hour per staff person, with a minimum of 4 hours.
All staff will be professionally dressed in attire appropriate for your event.
As all special events are unique, please be aware that many factors dictate the level of labor and staff required. Your sales professional will assist you in calculating your final staffing needs.
SERVICE CHARGE
As a courtesy, UC San Diego Catering waives the customary 20% service charge.
BOOK EARLY!
UC San Diego Catering services may sell out when maximum capacity is reached. We recommend booking as early as possible. All orders must be placed at least three (3) business days before an event.
Last minute orders may be accepted with the following penalties:
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within 48 hours, 10% of total will be charged
• within 24 hours 25% of total will be charged.
These fees also apply to all changes within those time periods.
CONTRACT TIMES
Event delivery and pick-up times provided on your contract are considered accurate and final. All space must be open and available at least one hour prior to your start time for our staff to deliver and set up your event. Events with unscheduled return trips will incur a $10.00 additional fee.
TRAVEL FEE
Special events booked at locations outside the main campus will incur a transportation fee. Please consult your catering professional for details.
MINIMUM ORDER
Many menu items have a minimum quantity requirement.
Events held in the Price Center have no minimum order requirement.
Catering events held outside the Price Center must have a minimum of $150.00 worth of food and beverage.
GUARANTEED ATTENDANCE
Guaranteed guest count must be submitted no later than three (3) working days prior to your event. This number cannot be reduced. If the number of guests exceeds the guarantee, the client will be charged for the actual number attending. If a final guarantee is not submitted, the original contracted guest count will be used for billing purposes.
CANCELLATIONS
Cancellations made less than 48 hours of the event will be charged the full contract amount.
PRICING AND AVAILABILITY
All prices are subject to change. Due to seasonality, certain items may not be available.
PAYMENTS
We accept Visa, MasterCard, cash and checks or money orders made payable to "UC Regents". Please mail to: UC San Diego Catering, 9500 Gilman Drive, La Jolla, CA 92093-0028
UC SAN DIEGO DEPARTMENTS
UC San Diego Catering accepts index numbers from University departments and student organizations. Sales tax is not charged when an index number is provided for full payment of an event.
If you charge the expense(s)/entertainment expense(s) to an index, you are required to maintain accountability in line with UCSD policy on University sponsored entertainment. Read the guidelines for assistance.
Registered Student Organizations will receive a 15% discount off of retail food and beverage prices for events held in the Price Center.
OFF CAMPUS GROUPS
A 30% deposit must accompany your signed contract. Full payment must be received within two weeks of the final billing.
GROUP PARKING
Parking at UC San Diego is limited. Parking is free of charge Saturday, Sundays and University Holidays. Reserved spaces, signs and other special parking arrangements may be coordinated through: UC San Diego Special Events Parking at (858) 534-0274.
LEFTOVER FOOD
Based on public health and safety concerns, UC San Diego Catering can not package leftover perishable foods.
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